Chief of Staff, El Salvador

Acceso

Acceso

People & HR, Operations
San Salvador, El Salvador
Posted on Thursday, May 2, 2024

Supervisor: Chief Operating Operating Officer and Managing Director, El Salvador

Location: San Salvador, El Salvador

Start Date: ASAP

Contract Type: Full-Time

Travel: 5%

About Acceso

Acceso ( www.acceso.org ) is a social enterprise that is revolutionizing food systems in Latin America and the Caribbean to put smallholder farmers first. Acceso’s mission is to create fundamental and lasting positive economic change in the lives of rural smallholder farming families. Our entrepreneurial model provides smallholder farmers with a sustainable way to participate in formalized markets, enabling them to work themselves out of poverty with dignity and to prosper. Acceso currently operates a portfolio of three social businesses in Colombia, Haiti and El Salvador and an agtech tool (Extensio) founded in Mexico. Across our agribusinesses, we have impacted nearly 35,000 smallholder farmers and farm workers, generating more than $80m in farmer income to date.

About This Role

The Chief of Staff/ Executive assistant will be the right-hand person to the COO providing high-level administrative support in daily operations, strategic guidance, and project management assistance, facilitating communication, and executing strategic initiatives, thereby contributing to the overall success of Acceso El Salvador.

Key Responsibilities

  • Manage the COO’s calendar, appointments, and communication with internal and external stakeholders. This involves managing emails, phone calls, scheduling meetings, and coordinating messages effectively.
  • Coordinate and prioritize incoming requests or objectives ensuring timely responses.
  • Assist the COO in planning, developing, and executing strategic initiatives and special projects by conducting research, preparing presentations, and providing relevant data and metrics.
  • Prepare briefing materials, presentations, and reports for internal and external meetings.
  • Conduct research and gather data to support the COO in effective governance and decision-making processes.
  • Support the drafting and implementation of organizational policies and procedures in coordination with the Chief Administrative Officer and the HR Coordinator, to ensure compliance with legal and regulatory requirements, and promote transparency and accountability.
  • Facilitate communication between the COO and other departments, teams, and executive staff. This includes attending meetings on behalf of the COO and ensuring that information flows smoothly between departments and is executed properly.
  • Handle administrative tasks such as expense reporting, document management, and office organization.
  • Anticipate the needs of the COO and proactively address issues as they arise.
  • Manage projects on behalf of the COO, ensuring that deadlines are met, resources are allocated efficiently, and progress is tracked. This may involve coordinating with multiple teams and departments to drive cross-functional initiatives forward.
  • Identify opportunities to streamline processes and improve operational efficiency within the COO’s purview. This could involve implementing new tools or technologies, redesigning workflows, or standardizing procedures.

Qualifications

  • Minimum required: Bachelor’s degree in business, engineering, management, or a related field preferred.
  • 7 years in business development, operations, project management, or management.
  • Proven experience as CoS, executive assistant, or similar role supporting senior executives.
  • Experience researching and deploying innovations.
  • Experience implementing certification norms and standards for Quality Management Systems (QMS) including SIGMA, ISO, and FFCC or similar.
  • Proficiency in project management tools and methodologies helps in planning, organizing, and executing projects efficiently.
  • Research and data management experience.
  • Excellent organizational skills.
  • Results-orientation with strong analytical and problem-solving abilities to address challenges and propose practical solutions.
  • Ability to facilitate cross-functional collaboration and alignment by serving as a liaison between different departments and teams.
  • Effective communication, discretion, and professionalism to handle sensitive and confidential information.
  • Highly motivated self starter, can anticipate and act on needs with little oversight.
  • Proficiency in MS Office Suite applications (Word, PowerPoint, Excel).
  • Language Skills: Spanish and English fluency required. French a plus.

Application Instructions

To apply, please submit your CV/Resume and Cover Letter via the form on our website. For your application to be considered, please submit all materials in English.

For more information about Acceso and careers with us, please visit Acceso.org/careers.

Acceso is an equal opportunity employer and does not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.