GM/Office Assistant

Acceso

Acceso

Haiti
Posted on Saturday, June 1, 2024
Supervisor: General Manager, Haiti

Location: Port-au-Prince, Haiti

Start Date: ASAP, June 2024

Contract Type: Full-Time

Travel: 5%

About Acceso

Acceso ( www.acceso.org ) is a social enterprise that is revolutionizing food systems in Latin America and the Caribbean to put smallholder farmers first. Acceso’s mission is to create fundamental and lasting positive economic change in the lives of rural smallholder farming families. Our entrepreneurial model provides smallholder farmers with a sustainable way to participate in formalized markets, enabling them to work themselves out of poverty with dignity and to prosper. Acceso currently operates a portfolio of three social businesses in Colombia, Haiti and El Salvador and an agtech tool (Extensio) founded in Mexico. Across our agribusinesses, we have impacted more than 35,000 smallholder farmers and farm workers, generating more than $80m in farmer income to date.

Acceso Haiti, one of few successful social agribusinesses in Haiti that has staying power and works with the largest formalized network of farmers in the country, sourcing peanuts, mango, lime, and moringa for sale to local and international buyers. Check out our delicious new Lavi Spicy Peanut Butter.

About This Role

The GM/ Office assistant will be the right-hand person to the General Manager providing administrative support in daily operations, facilitating communication, and ensuring administrative efficiency within the office of the General Manager, thereby contributing to the overall success of Acceso Haiti.

Key Responsibilities

  • Manage the General Manager’s calendar, appointments, and communication with internal and external stakeholders. This involves managing emails, phone calls, scheduling meetings, and coordinating messages effectively.
  • Anticipate the needs of the General Manager and proactively address issues as they arise.
  • Coordinate and prioritize incoming requests or objectives ensuring timely responses.
  • Facilitate communication between the General Manager and other departments, teams, and executive staff. This includes attending meetings on behalf of the General Manager and ensuring that information flows smoothly between departments and is executed properly.
  • Assist the General Manager in conducting research and preparing briefing materials, presentations, and reports for internal and external meetings.
  • Conduct research and gather data to support the General Manager in effective governance and decision-making processes.
  • Support the drafting and implementation of organizational policies and procedures in coordination with the Chief Administrative Officer and the HR Coordinator, to ensure compliance with legal and regulatory requirements, and promote transparency and accountability.
  • Handle other administrative tasks such as travel arrangements, expense reporting, document management, and office organization.
  • Identify opportunities to streamline processes and improve administrative efficiency within the General Manager’s purview.
  • Assist with small special projects as required.

Qualifications

  • Minimum required: Bachelor’s degree in business, management, or a related field preferred.
  • 3 years previous administrative or executive support experience
  • Advanced proficiency in MS Office Suite applications (Word, PowerPoint, Excel)
  • Proficiency in project management tools and methodologies to plan, organize, and execute projects efficiently
  • Research and data management
  • Excellent organizational and time management skills
  • Strong problem-solving abilities
  • Results oriented
  • Attention to detail
  • Ability to facilitate cross-functional collaboration and alignment by serving as a liaison between different departments and teams
  • Effective communication skills
  • Discretion and professionalism to handle sensitive and confidential information
  • Teamwork with a multidisciplinary team; collaborative
  • Self-starter; can anticipate and act on needs with little oversight
  • Highly motivated
  • Flexibility and adaptability to changing priorities and deadlines
  • Language skills: Oral and written fluency in French, Kreyol and English; Spanish also a strong plus

Application Instructions

To apply, please submit your CV/Resume and Cover Letter via the form below. For your application to be considered, please submit all materials in English.

For more information about Acceso and careers with us, please visit Acceso.org/careers.

Acceso is an equal opportunity employer and does not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.