Perform general administrative tasks, including managing office supplies, coordinating mail and deliveries, maintenance of staff laptops and office equipment, and routine maintenance.
Create and maintain organized filing systems, both physical and digital, to ensure efficient retrieval of documents and information.
Assist in scheduling meetings, appointments, and travel arrangements for staff members, ensuring all logistics are handled effectively.
Coordinate with external vendors and service providers to ensure smooth operations of facilities, maintenance, and other related services.
Monitor and maintain office inventory, including stationery, equipment, and supplies, and place orders as needed.
Assist in organizing company events, meetings, and conferences, including venue booking, logistics coordination, and catering arrangements.
Handle confidential and sensitive information with integrity and discretion, maintaining a high level of professionalism at all times.
Negotiate prices for goods or services to ensure that they are fair market value.
Coordinate with vendors to ensure that they deliver on time and meet quality standards.
Ensure staff are properly assigned their work tools upon resumption.
Prepare regular reports on expenses and office monthly budgets.
Perform other duties are may be assigned to you from time to time.