Company Profile
Bridges to Prosperity (B2P) is an international non-governmental organization that specializes in the design and construction of pedestrian footbridges. We are seeking a motivated, detail-oriented, and highly capable Finance & Administrative Officer to support our Ethiopia Program.
Job Summary
The Finance & Administrative Officer is responsible for all general accounting functions and administrative support for the Ethiopia program. The Finance & Administrative Officer ensures Bridges to Prosperity is correctly complying with all local tax and labor codes. The Finance & Administrative Officer reports directly to the Ethiopia Program Manager but will regularly liaise with the Talent department and provide reports to the VP of Finance.
Duties and responsibilities:
Financial Management
- Update and implement financial policies and procedures and ensure compliance with local financial and labor codes and laws
- Advise and assist in establishing and improving internal control systems
- Coordinate with local accounting firms for tax return filings, Ethiopian Revenues and Customs Authority registrations/filings, and audit services, and ensure implementation of audit recommendations.
- File annual returns as per Ethiopian legal requirements.
- Prepare invoices and manage collections of any applicable government or partner reimbursements
- Support the program manager with ensuring compliance to financial policies and procedures.
- Government (ACCA) financial reporting
Accounting
- Prepare and process monthly salary payroll and pay slips
- File monthly statutory deductions including Income Tax, Pension contributions, any other applicable deductions as per Ethiopia law.
- Manage all petty cash disbursements and reconciliations with staff on weekly, semi-monthly, or monthly basis
- Manage bank account balances and prepare funds requests.
- Make online payments to suppliers and service providers
- Prepare and oversee submission of monthly program finances to B2P’s Finance department
Administration
- Assist in planning and organization of events: meetings, social events, and employee team building activities or special projects
- Oversee and receive mail deliveries, packages, and couriers
- Provide administrative assistance to the Ethiopian Program Manager as required.
- Organize and manage paper and online file databases including organizing receipts and documentation for reporting purposes
- Assist with relevant organizational registration renewal processes and visa renewals for staff; as needed
- Register and record all items in the office stores and distribute them with evidence of signoff
- Manage purchase and tracking of the asset register for all office supplies
- Manage office inventory of all assets and the IT Equipment
Talent Management
- Manage new staff mandatory tax and benefits set up
- Work with the Talent department to ensure alignment of financial and human resource policies including preparing employee contracts for new hires, statutory data collection and handbook acknowledgements. Ensure all documents are appropriately authorized, signed and filed.
- Provide administrative support to the Talent department, including managing employee records, processing new hires and terminations, and coordinating employee benefits i.e local private health insurance premium payments and deductions and professional development payments.
- Assist with the coordination of recruitment and onboarding processes, including posting job openings, scheduling interviews, and conducting background checks.
- Handle employee inquiries and requests regarding payroll, benefits, and other Talent-related matters.
- Perform other accounting and HR-related duties as assigned.
Qualifications
- Bachelor’s degree in Accounting, Business Administration, or a relevant field.
- Minimum of 5 years of experience in a similar finance and administrative role, preferably with an NGO context in Ethiopia.
- Demonstrated knowledge of Ethiopian tax laws and labor codes (ERCA regulations, Pension Proclamation).
- Fully or partially qualified ACCA/CPA required.
- Proficiency in accounting software.
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
- Excellent written and verbal communication skills in English.
Preferred/Desired Profile:
- Highly organized multitasker who works well in a fast-paced environment.
- Energetic, detail-oriented, and self-motivated.
- Passion for Bridges to Prosperity’s mission and international non-profit work.
- Ability to handle confidential information with discretion.
Working conditions
We have seen firsthand the benefits of a diverse team, and the strength that comes with diversity in experience, background, and perspective. We strongly encourage applications from individuals who would bring a unique or underrepresented perspective to our organization. Bridges to Prosperity works to create a high-energy and team-oriented environment.
We function under hybrid working conditions and there will be an opportunity to work in a B2P office.
Physical requirements
The position may require sitting for extended periods of time and performing repetitive tasks.
