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Centering Healthcare Institute
Marketing & Communications
Boston, MA, USA
Join an organization at the forefront of improving health by transforming care through Centering® groups
Grants Writer & Contract Manager
General Description
Centering Healthcare Institute (“CHI”) is a non-profit organization that collaborates with healthcare providers across all sectors to transform healthcare. Our mission is to champion and advance the evidence-based Centering group model of care to transform how healthcare is practiced and experienced, empowering healthcare providers and patients to improve health outcomes. We empower patients, strengthen patient-provider relationships, and build communities through three main components: health assessment, interactive learning, and community building.
We are dedicated to creating a future where the risk of preterm birth, the inequities faced by Black women in pregnancy-related outcomes, and the disparities in early childhood are significantly reduced—ensuring that every child has the potential to enjoy better life chances, social and economic opportunities, and overall well-being. With over two decades of experience as the leading resource for group care, we have developed and sustained the Centering model in nearly 500 practice sites and some of the largest health systems in the world.
The Role
The Centering Healthcare Institute is recruiting a Grants Writer & Contract Manager (GWCM) to support CHI’s ambitious growth plan and focus on increasing institutional support. Reporting to the Sr. Manager of Philanthropy, the GWCM will be responsible for conducting the full range of activities required to prepare and submit timely, accurate, compelling, polished proposals (including budgets) to foundation, corporate, contract, and government sources. They will work closely with program directors to ensure the smooth development and execution of grant requests for proposals, reports, agreements, and compliance measures.
Key Responsibilities
Process Management (30%)
Support the development and management of the CHI grants management program, including helping to build tools, processes, and infrastructure for grant and reporting processes and cross-collaboration around grant and reporting with different CHI teams
Work closely with grants and revenue team members in Accounting around grant allocations for expense and revenue based on grant contracts.
Manage the full cycle of grant work at CHI from idea inception through reporting on awarded contracts.
Launch and manage a cross-collaborative grants & contracts team, which includes regular meetings to decide on new grants, discuss potential contracts, discuss awarded grant requirements, and onboard team members managing the grants to ensure they know their role within the contract. Work with cross-team members on grant tracking, follow-up, regulations, and reporting.
Responsible for tracking programmatic funding needs and grants fundraising strategy
Research prospective grant sources (private, corporate, and government) compatible with CHI’s mission, values, and programs in support of the institute’s strategic and program goals and calendaring those prospects into the annual grant strategy
Grant Writing, Reporting & Contract Management (70%)
Research and track upcoming grant opportunities that CHI qualifies for using several sources
Coordinate the development of grant requests by establishing timelines that outline tasks, assignments, and deadlines; meet all deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance
Draft and edit high-quality, compelling LOIs, grant proposals, grant reports, and acknowledgment letters
Collect data and study findings to support grant proposals and reports. Particular attention to checking for completeness against grant instructions and ensuring compliance and regulatory requirements
Develop grant templates and master files, collect standard organizational attachments, and develop a range of resource tools for grant submissions
Copy, collate, package, and submit final grant materials per grant instructions and within funder deadlines
Work within funder online portals and maintain passwords for access
Liaise with funders as needed around grant reporting questions and grant submissions
Establish and maintain positive and professional working relationships with private grantors, corporate funders, and governmental agencies
Engage in donor relations with grant-related funder contacts, track acknowledgments, and execute thank you letters to funders
Meet with funders for unawarded grants and collect and track feedback for future submissions and improvement
Review, summarize, and track data on grant application outcomes
Oversee and track all grant milestones including, but not limited to, proposals in development, proposals submitted to funders, proposals that have been issued or canceled, deliverable deadlines, and awards
Support communications around funder acknowledgment and grant announcements via the website, e-newsletters, and social media
Work with IT, Programs, and other departments on data collection efforts needed for completing reports and writing grant proposals
Maintain a reporting calendar and submit grant and contract proposals in a timely manner.
Reporting Structure and Key Relationships
This position reports to the Sr. Manager of Philanthropy and works closely with the Chief Development Officer, Business Development, and Development Team members
Qualifications and Requirements
Experience:
3-5 years of grant writing and reporting experience in a non-profit setting, preferably focused on Health, Birth, or Reproductive Equity
Experience managing 3-5 reports and grant submissions per month and over 50 contracts at a time
Expertise in contract tracking and contract compliance work
Strong written communication skills; demonstrated ability to write clear, structured, articulate, and persuasive proposals and reports
A foundational understanding of Data analysis is preferred
Attention to detail, strong editing and organization skills
Ability to track and meet deadlines
Motivated self-starter with the ability to work independently with purpose and accuracy in a fast-paced environment
High proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with Salesforce is strongly preferred, and reporting databases such as Power BI are preferred
Experience developing new policies, processes, and tools
Strong project management skills
Demonstrate leadership ability, team management, and interpersonal skills
Exceptional process management skills
Excellent attention to detail; follow-through, communication, project & time management and organizational skills
Strong communication, leadership, and team-building skills
Possess a high level of personal integrity, good judgment, and maturity
Brings a collaborative and flexible style, with a strong service mentality; a team player who is committed to continuous professional development for themselves and their staff
Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
Strong analytical skills
Motivated by the mission of CHI and the Centering model
Strong commitment to Health Equity, Racial Justice, Equity, Inclusion, Belonging and Value-Centered work
Skills:
Outstanding interpersonal, teamwork, and collaboration skills;
Exceptional written and verbal communication skills;
Excellent organizational skills and attention to detail;
Proficient in Microsoft Office and project management software (Asana or equivalent);
Demonstrated ability to maintain the highest ethical standards, including confidentiality and handling sensitive situations and information with the utmost discretion and diplomacy.
Cultural Sensitivity:
Commitment to ideals of justice, equity, diversity and inclusion; and to fostering an anti-racist work culture and to anti-racist principles and learning.
Ability to uphold our core values of Accountability, Diversity & Equity, Partnership, Data-Driven decision-making, and Community.
Working Conditions
The Grants Writer & Contract Manager operates in a remote office-like environment. While adhering to a standard full-time work schedule, working irregular hours may be necessary. We prioritize adaptability, iterative approaches, and cross-functional collaboration, fostering a culture of continuous improvement and innovation.
Communication: Regular check-ins via [communication tools, e.g., Slack, Zoom, email] are required to maintain alignment, productivity and collaboration.
Productivity: Must be able to meet deadlines and deliver high-quality work without direct supervision. This utilizes standard office equipment such as computers, phones, photocopiers, and audiovisual systems
Travel: Up to 10% travel to various locations may be expected for attending conferences, staff meetings and retreats, and any other relevant event.
Compensation and Benefits
The salary range for the Grants Writer & Contract Manager role is $81,000-90,000, based on the qualifications and years of relevant experience the selected candidate brings.
CHI offers a comprehensive benefits package that includes health, dental, and vision insurance, paid holidays, a 401(k) retirement plan with a matched employee contribution of up to 6%, and flexible vacation time, among many other health and wellness offerings.
Vaccination Requirements
As a condition of employment, each candidate selected for employment will be required to have received at least one dose of a COVID-19 vaccination prior to the selected candidate’s start date with the Company and be fully vaccinated (as that term may be defined by the CDC) within 30 days from that date, unless approved for an exemption. We are a healthcare consulting company committed to putting health and safety first for our staff, partners, constituents, and the larger communities in which we live and work.
Proof of at least one dose of a COVID-19 vaccination will be required prior to the scheduled start date, and proof of full vaccination will be required no later than 30 days after the start date. The Company will review requests for exemption on a case-by-case basis and provide reasonable accommodations to employees needing exemptions due to disability or sincerely held religious beliefs where doing so would not result in an undue hardship.
Equal Opportunity Employer
CHI is an Equal Opportunity Employer committed to a racially just, equitable, and inclusive workplace, actively seeking to build a diverse workforce that reflects the populations we aim to serve and the communities where we work. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information, or any other protected status.
CHI is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact hr@centeringhealthcare.org.
