| CHANCEN International, a non-profit, offers ethical financing for African youth to access quality tertiary education through Income Share Agreements (ISAs). Established in East Africa in 2018, it covers tuition fees during studies, and graduates repay based on income, enabling funding for future students. Based in Kigali, Rwanda, it has supported over 2,000 students in its first two years. CHANCEN believes in empowering African youth responsibly, seeing education as a tool for unlocking potential and creating equal access to quality education that leads to decent employment. Our innovative financing model aims to boost economic mobility for marginalized youth, fostering participation in building strong economies and peaceful nations. We are committed to creating a safe working environment where each individual can flourish and achieve their full potential. Our actions are guided by our core values: Collaboration, Inclusivity, Learning, Teamwork, and Vulnerability. 1. JOB PURPOSE: To provide HR and financial administrative support to the Chancen South Africa team. Financial Administration - Prepare, capture and process expenditure/payment requests
- Keep updated records of office expenses and costs
- Generate requisitions for service providers and maintain an actual budget of the costs incurred.
- Maintaining records for all transactions and handling inquiries from the finance department regarding reconciliation of office expenses.
- Maintain and control the fixed assets register and ensure all assets are insured through reputable insurers
- Assist in preparing for the annual audit and attending to audit queries
- Input daily repayment transactions from bank statements into Salesforce and generate a Salesforce report.
- Input daily repayment transactions from bank statements into S.A account report.
- Support the finance team in investigating unidentified transactions in bank statements that cannot be allocated to any student.
- Provide administrative support on PEI disbursements by ensuring that all PEI disbursement request submissions comply with the predetermined disbursement checklist.
HR Administration - Prepare HR documents including new hire guides, employment contracts etc
- Assist in the recruitment process
- Facilitating employee onboarding
- Update employee database information
- Payroll administration
- Organize and maintain employee records
- Update internal databases (e.g. record sick or maternity leave)
- Respond to employee queries about HR-related issues
Office Administration - Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
- Answering screening and forwarding incoming phone calls
- Provide basic and accurate information in-person and via phone/email
- Minute taking at team meetings
- Manage the team ASANA tasks
- Procurement of office supplies, office assets and services in compliance with internal procurement procedures and policies
- Keep stock of office supplies and place orders when necessary
- Maintain an up-to-date suppliers/service providers’ list and business relationships
- Organise workshops, trainings and travel logistics (vehicle hire, travel and accommodation arrangements)
- Apply for visas and arrange travel and temporary accommodation for staff
2. PERSON SPECIFICATION: | Educational Qualifications | Diploma or Certificate in Finance, HR or Office Administration | | Knowledge and professional certificate | 2 years’ experience in finance and office administration Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions) | | Skills (Technical & Other) | Proven work experience as a HR Administrator, Finance Administrator, or similar role Good understanding of bookkeeping procedures Time-management and organization skills | How to Apply: - Qualified and Interested Candidates should send their applications which contain a resume with the email address, contact, qualifications, names, and addresses of three referees together with a cover letter, and academic certificate at Chancen’s recruitment email to: careers@chancen.international
- The deadline for receiving applications is no later than 4th November 2024 at 5:00 pm
N: B Only shortlisted candidates will be contacted.
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