Part-Time Administrative Assistant/Office Manager



Administration, Operations
Boston, MA, USA
Posted on Saturday, March 23, 2024
Ellevation is in search of a part-time Administrative Assistant/Office Manager to help us maintain our open and collaborative culture. In this role, you will manage our Boston office, assist with in-person events, and support our Leadership team with Administrative tasks.
On-Site: This is an in-person part time role located in our Boston office
Preferred Hours: Monday-Friday 10:00am-2:00pm or Tuesday, Wednesday, Thursday from 8:00-5:00pm. Hours may vary from week to week depending on office and support needs. This role is overtime eligible.
Working conditions: Must be able to walk to local errands and lift up to 50 pounds.

Your Responsibilities:

  • Manage office operations including mail sorting, badge creation, overall office organization, etc.
  • Coordinate lunch orders for In-Office Wednesdays and individual team onsites
  • Support Leadership team with expense reports, travel booking, and miscellaneous needs
  • Serve as point of contact for vendors, such as Boston Beans, Cintas, Boston Organics, Pixel, etc.
  • Maintain the all technical equipment and assist with occasional troubleshooting
  • Occasionally support Curriculum Associates with in-person meetings and events hosted in the Ellevation office
  • Submit work orders and collaborate with building management at 50 Milk St to maintain the office space to Ellevation standards

Within 1 Month, you will:

  • Onboard and learn about Ellevation’s mission to improve outcomes for MLL students.
  • Understand Ellevation’s values and how our teams collaborate to drive results.
  • Learn our internal communication tools, norms, and practices, including G-suite, Slack, Concur, Zoom.
  • Manage the office operational tasks, which include: collaborating with our IT vendor to keep conference rooms up and running, organizing in and out going mail, ordering office supplies, etc.
  • Coordinate meetings, meals, and travel for the leadership team and other departments as needed
  • Complete monthly expense reports for yourself and LT Members in need of assistance

Within 3 Month, you will:

  • Be the point person for all external vendors, office supply requests, and maintenance requests, such as: Pixel, Red Thread, Boston Beans, Grizzly, and EzCatering.
  • Take on ownership of the DevPro Bi-Weekly All Hands preparation and Wiki Uploads.
  • Fully own the management of the office and any improvements needed to nurture a thriving office culture.

About You:

  • Positive: Your friendly attitude creates a welcoming environment for employees and guests.
  • Thorough: You love details and ensuring a seamless experience.
  • Trustworthy: You are skilled in building rapport/relationships.
  • Adaptable self-starter: You can anticipate and solve problems to get the job done.
  • You are extremely organized and can balance multiple projects (and people!) at once.
  • Tech-savvy: You use technology to simplify work and communication while maintaining confidentiality.
Are you passionate about growth and eager to learn? Do you possess a drive to excel and make a difference? Ellevation values diversity, creativity, and a hunger for new perspectives. While our job postings outline preferred qualifications, we believe that talent comes in various forms. If you're motivated, adaptable, and ready to contribute, we encourage you to apply. We welcome candidates from all backgrounds and experiences, recognizing that unique skills and fresh outlooks are invaluable assets to our team. Don't let a checklist of requirements deter you – take the leap, and let's explore the possibilities together!
About Us:
At Ellevation, we develop world-class software to help educators serve the fastest growing population of K-12 students: English Learners (ELs). Ellevation helps school districts transform their Multilingual Learner programs and ensure all students can achieve their highest aspirations. Our product suite includes a best-in-class data and instructional planning platform, resources to build teacher capacity, and student-facing programs to teach academic language.
We are a fast-growing, mission-driven technology company partnering with over 1,500 school districts and more than 2 million current and former English Learners. Over the next five years, we plan to double the number of ELs we serve and drive measurable outcomes for students. Ellevation merged with Curriculum Associates in 2021 to accelerate impact for Multilingual Learners. Our company continues to operate independently and is well-capitalized to support our ambitious social and financial objectives.
Why Ellevation?
In addition to our great benefits and competitive salaries, here are some things that make us unique:
+ Mission-driven organization where team members are empowered to make a significant impact
+ Opportunities to join DEIB-focused groups and support building a culture of belonging
+ Professional development and growth opportunities
+ Company and team offsites in various cities across the United States
+ Collaborative workspace in the heart of Boston - a stone's throw from many central T stops (Downtown Crossing, Government Center, and Aquarium). Free snacks, beverages, and local organic fruit provided
+ Remote and in-person engagement opportunities, including happy hours, themed events, and competitions
+ Remote and in-person wellness programming to support team’s mental and physical wellbeing
Learn more about our team in our Culture Deck.
Here at Ellevation, we champion diversity, inclusion, equity, and belonging. We strive to build a team that reflects the diverse communities we serve. We are committed to creating an inclusive workplace that promotes and values a range of ideas and opinions.
We believe in building a culture where productivity can flourish, one that is empathetic, respectful, and inclusive. We are proud to have been recognized in prior years as “Best Tech Workplace for Diversity” by the Timmy Awards for investing in training around inclusive behaviors, microaggressions, unconscious bias, and fostering a culture of continuous learning and feedback across the company. We are encouraged by our progress, but there’s more work to be done.
Benefits – Benefits eligible employees (and qualifying dependents) are covered by medical, dental, vision, and basic life insurance. Employees can enroll in our company's 401(k) retirement plan and receive an employer match up to 50% on the first 7% of your contribution, with pre-tax and Roth options. Employees have access to flexible paid time off for vacations, sick and disability policy, additional 10 paid company holidays, 2 floating holidays and a winter office closure between Christmas and New Year's. In addition, we provide a generous parental leave benefit, back-up childcare or eldercare, and a variety of other perks to support the health and well-being of our employees.
Additional Information: Ellevation operates under Curriculum Associates, LLC, an Equal Opportunity Employer. Curriculum Associates, LLC will not discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, national origin, age, marital status, veteran status, sexual orientation, gender identity or expression, disability, genetic information, or any other category protected by law. Curriculum Associates, LLC will grant employment, without regard to race, color, creed, religion, sex, national origin, age, marital status, veteran status, sexual orientation, gender identity or expression, disability, genetic information, or any other category protected by law. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation.
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