Grants and Subcontracts Specialist

Financing Alliance for Health

Financing Alliance for Health

Hanoi, Vietnam · Remote
Posted on Thursday, August 31, 2023

Position Title: Grants and Subcontracts Specialist
Reports to: Head of Operations and Risks
Travel: 25%
Location: Remote, preferably within GMT+/-3

Are you interested in helping lead an entrepreneurial effort aimed at changing paradigms in international development, and in true partnerships with governments to reduce donor dependency and increase financial sustainability? Would you be excited to leverage your private sector background to help finance health systems? Do you get energy from working with different stakeholders – ranging from Wall Street banking institutions to ministries of health and finance to UN agencies? Are you looking to join a team of partners that are committed, experienced, and fun to work with? Then you should explore this leadership role with the Financing Alliance for Health.

Financing Alliance for Health (FAH), partners with the government on all steps of financing to strengthen, and sustain community health systems, leveraging primary health care to attain universal health coverage. (FAH partners long-term with Ministries of Health and Ministries of Finance teams to develop different and changing financing sources). FAH draws on private sector knowledge of financial structuring and access to private sector and development finance opportunities to increase and diversify funding options for governments to scale and sustain community health systems.

The aim of our work is to increase access, coverage and utilization of quality primary health services at household level, in a culturally appropriate manner so as to reduce morbidity and mortality. Community health systems have a proven track record of economic, social and health impact through the thousands of jobs created for predominantly female, marginalized and young community health workers (CHWs).

In early 2015, UN Special Envoy Ray Chambers and Prime Minister Hailemariam of Ethiopia convened a high-level group to assess financing and scale-up of Community Health Worker (CHW) programs in Africa. At the Financing for Development event in July, the group launched a report that outlined the case for investment in CHWs, existing and new CHW financing mechanisms, pathways for financing CHW programs, and principles of best-practice CHW systems.

The report recommended creation of a ‘financing support unit’ (now called the ‘Financing Alliance for Health’) to help countries access financing for health systems (and community health in particular), given the complexity of the funding landscape, the challenges of utilizing domestic resources, and the difficulty of capitalizing on available funding opportunities. This Financing Alliance would also be charged with identifying and tapping into private sector financing and developing new, creative and ‘out-of-the-box’ models of ‘blended’ financing that combine domestic and international support with private sources of capital, including from corporations.

The FAH (through support from its partners) soft-launched its activities in January 2016 in the four anticipated “business lines” of the Alliance: (1) Country support: the team launched a pilot project in Liberia, which culminated in a set of recommendations to the Ministry of Health of Liberia in December. In addition, the Financing Alliance is supporting work in Sierra Leone, Uganda, Malawi, South Africa and has been asked to consider supporting a number of additional developing countries (2) Analytical toolkit: Refining toolkits to support country costs, investment cases, and financing pathways. (3) Financing products/modalities: Cataloging existing options while building new tools; and (4) Market building/awareness and education: developing funding baseline, country case studies, and advocacy.

Our Core Values

  • Respect and trust as the basis of our relationships
  • Challenging and disrupting the status quo for impact
  • Curios, passionate and effective in our approach
  • Driven to support the well-being of

The Grants and Subcontracts Specialist at the Financing Alliance for Health (FAH) holds a pivotal role in managing and overseeing all grants and subcontracts. Reporting directly to the Head of Operations and Risk, this remote position involves a range of responsibilities aimed at ensuring effective grant management, compliance, and operational efficiency.


  • Collaborate with finance, proposal writing, and technical teams to develop grant and subcontract proposal budgets following standard templates.
  • Establish and maintain a comprehensive tracking system for preparing grant and contract reports, donor invoicing, and sub awardee payments.
  • Compile and submit donor reports, ensuring quality control over technical, monitoring and evaluation (M&E), and financial aspects in coordination with relevant team members.
  • Conduct research on relevant regulations and liaise with the Head of Operations to interpret and apply regulations for agreement and subcontractual support, particularly for fiscal sponsorship sub awards.
  • Review and analyze grant applications and proposals for adherence to project grant management policies, FAH guidelines, and donor regulations.
  • Develop and enforce well-defined processes to ensure high-quality reporting to donors.
  •  Collaborate with workstream leads to regularly monitor project activities, guaranteeing the achievement of contract and grant deliverables.
  • Recommend enhancements to grants management policies, procedures, and practices as required.
  • Work with operations to provide compliance support for successful project and program setup.
  • Maintain meticulous project documentation in accordance with grants manual procedures.
  •  Ensure timely administrative processing of grantee milestones, subcontractor deliverables, and consortium partner invoice payments.
  • Oversee monitoring of sub awardee burn rates and ensure timely processing of reports and invoices.
  • Undertake additional duties assigned by the Head of Operations and Risk.


Professional Experience

The ideal candidate for the Grants and Subcontracts Specialist role should possess the following qualifications:

  • A Bachelor’s degree or equivalent in a relevant field such as finance, accounting,
  • A minimum of eight years of progressive experience in grants and subcontracts management, budgeting, and administration.
  • Proven expertise in ensuring on-time implementation of procurement, disbursements, logistics, and programmatic aspects according to approved specifications.
  • In-depth understanding of major donor
  • Exceptional organizational skills, ability to prioritize work effectively, and meticulous attention to
  • Strong written and verbal communication
  • Demonstrated ability to collaborate with diverse stakeholders, including staff, visitors, partner institutions (both local and international NGOs), governmental entities, and the Ability to work independently with minimal supervision.
  • Track record of leadership, versatility, and
  • Excellent proficiency in spoken and written


This position offers a competitive compensation package linked to the background and experience of the candidate. This position is initially structured as a one-year consulting contract.


Applications accepted on a rolling basis.

Application Requirements

Please submit a resume and cover letter as one pdf document via this link

Only shortlisted candidates will be contacted.

FAH values the diversity of the people it hires and serves within the community. Our diversity is committed to fostering a work environment where individuals’ strengths and uniqueness are recognized, appreciated, respected and responded to in ways that fully develop their potential.

FAH has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable child or adult by any of our staff, partners or representatives. We are committed to preventing all undesirable behavior at work. This includes, child abuse and exploitation, sexual harassment and abuse.