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Department: People and Culture
Reports to: Manager Safety, Health & Office Facilities
Location: Nairobi, Kenya

About Food for Education

Food4Education is an award-winning, locally rooted, and African-led solution to end classroom hunger. Building on more than a decade of learning by doing, we’re powering a new school feeding industry and sharing our blueprint to scale sustainable, nutritious, and affordable school feeding programs across Africa.

We are an experienced and trusted non-profit partner that operates with the excellence of a global business, reinvesting the value we create into local economies.

Our Values

At Food for Education, our values are guiding principles that provide us with purpose and direction and set the tone for our interactions with all stakeholders:

• Build with excellence and curiosity - We’re not afraid to try new things and iterate as much as we can to find the best and most efficient way to get results;

• Be the change you seek - We acknowledge that continuous improvement is a shared responsibility;

• We do what we say; and say what we do - We embrace an ownership mentality;

• Ask why; and commit - Share openly and question respectfully and commit fully. When we understand the why, we are able to work with a purpose.

The OSH administrator will play a key role in championing workplace safety and health. They will coordinate and administer the organization's occupational safety and health (OSH) programs in achieving compliance with the Occupational Safety and Health Act, 2007, WIBA 2007, and other relevant regulations. The OSH Administrator will also manage documentation, training, inspections, and workplace incident response.

Key Responsibilities

• Supports and coordinates the implementation of the OSH workplan, including medical surveillance, occupational injury incident reporting, and communication coordination with the F4E-appointed intermediary or policy provider

• Drive workplace OSH compliance and standards through effective policy implementation and monitoring

• Ensure regulatory compliance while promoting safety awareness in achieving personnel protection, office assets, and the working environment

• Ensure statutory registrations are up to date: workplace registration, fire certificates, plant and equipment certificates

• Documentation and record keeping of all defined budgets and expenditures for all activities within the OSH scope, while ensuring assets and inventory management

• Documentation & Keep records of all incidents, near misses, training, medical exams, and equipment inspections

• Supports coordination and execution of statutory OSH audits, emergency response planning, and environmental initiatives

• Maintain OSH Management systems with regular updates to ensure alignment with current regulatory, statutory, and industry best practices in liaison with the manager

• Support in the preparation of OSH monthly reports and weekly activities updates

• Support in the administration of the OSH Budget, ensuring all activities are carried out in a timely and efficient manner

• Maintain and update OSH work stream trackers - Workplace Mapout, WIBA GPA tracker, etc

• Ensure and support on OSH vendors/supplier management, ensuring follow-up on PO’s, confirmation of goods and services delivery, and payment within the stipulated organization's procurement guidelines

• Conduct regular workplace inspections and risk assessments across Kitchens, warehouses, and offices

• Identify hazards: chemical, physical, ergonomic, psychosocial, and recommend control measures

• Implement control measures to mitigate risks, maintain the register, and ensure follow-up of corrective actions

• Prepare & coordinate external audits & certifications: DOSHS, ISO 14001, ISO45001, and support in closing all the corrective actions

• Inspect PPE, first aid kits, fire equipment, and emergency exits to ensure they are in order and service schedules are met.

• Organise mandatory OSH trainings: induction for new staff, visitors, statutory first aid, fire marshal, work-at-height, etc

• Develop toolbox talks, safety alerts, and posters. Run safety campaigns and drills

• Regularly update the Safety & Health Committee on legal changes and best practices

• Maintain training matrix and ensure 100% compliance for high-risk roles

• Serve as the first point of contact for workplace injuries, near misses, and dangerous occurrences

• Support investigation of accidents, incidents, and near misses, document root causes, and track implementation of corrective actions

• Ensure timely reporting and GPA, DOSHS WIBA Process is adhered to, and closure in liaison with our intermediary and insurance provider

• Liaise with HR on WIBA GPA claims, injured employee wellbeing, WIBA GPA documentation follow-ups, and return-to-work programs

• Prepare OSH reports, dashboards, and trackers

• Maintain documentation related to safety, procedures, audits & compliance

• Diploma/Degree in Occupational Safety & Health, Environmental Science, Law, Engineering, or related field

• Professional certification (e.g., NEBOSH, IOSH, OSHA). Experience with ISO 45001 and ISO 14001 systems preferred.

• Minimum 3 years’ OSH experience, preferably in Manufacturing/Construction/NGO

• Strong knowledge of OSHA 2007, WIBA 2007, Factory Rules, and NEMA regulations

• Certified in First Aid and Fire Safety by an approved institution

• Proficient in MS Office + any HSE software

• Attention to detail and strong organizational skills

• Enforcement with diplomacy: Can stop unsafe work, but maintains good relations

• Ability to influence and drive safety culture with good team management skills

• Analytical: Uses incident data to identify trends and prevent recurrence

• Excellent Communication & Training Skills: Writes clear reports and trains non-technical staff effectively

• Integrity: Reports issues honestly and follows through on corrective actions

• Compliance rate with legal, regulatory, and internal OSH standards

• Consolidated and accurate OSH reports

• Successful delivery of planned OSH activities, inductions, trainings, etc

• Closing out all OSH compliance, regulatory, and audit actions

• Reduction in workplace incidents and Lost Time Injury Frequency Rates (LTIFR).

We have a strong culture of constant learning and we invest in developing our people. You will have weekly check-ins with your manager, and regular feedback on your performance. We hold career reviews every six months and set aside time to discuss your aspirations and career goals. You will have the opportunity to shape a growing organization and build a rewarding, long-term career.

To apply, please submit your updated CV and answer the application questions listed. All applicants will receive communication on the outcome of their application, regardless of outcome.

We are committed to building an inclusive workplace where diverse perspectives are valued and people are supported to do their best work. We welcome applications from candidates of all backgrounds and lived experiences and make employment decisions based on merit, potential, and alignment with our values.