Find World Changing Social Impact Jobs Here

ABOUT INKOMOKO

Inkomoko supports entrepreneurs to grow their businesses in order to improve livelihoods, create jobs, and help communities thrive.

In 2025, Inkomoko was listed by the Financial Times as the 8th fastest-growing company in Africa, supporting entrepreneurs across East and Central Africa to grow thriving businesses and build inclusive, resilient economies.

Founded in 2012, Inkomoko has worked with more than 100,000 entrepreneurs, including thousands of refugee entrepreneurs. Inkomoko provides a combination of training, consulting, access to finance, and market-level systems change. We are the largest investor to refugee entrepreneurs in Africa.

Inkomoko has 780+ staff in 45 offices across Chad, Ethiopia, Kenya, Rwanda, and South Sudan. Through Inkomoko’s 2030 strategic plan, we are adding 3 additional countries to serve more than 550,000 entrepreneurs and growing our $30M loan fund to impact 7M lives.

RFQ Title: Request For Proposal (RFP) – Office Partitioning and Furniture
Closing Date: 10th December 2025
Submission Email: procurement-rw@inkomoko.com

Executive Summary

Inkomoko is a limited liability company that began its operations in Rwanda in 2012, focusing on supporting micro and small businesses to create jobs and improve livelihoods. Over the years, Inkomoko has expanded its reach to serve entrepreneurs across all districts of Rwanda, operating 10 program sites, including refugee host communities in Kigeme, Mahama, Kiziba, Mugombwa, and Nyabiheke refugee camps. As part of its program framework in Rwanda, Inkomoko seeks to contract a qualified company to carry out the partitioning works for its new office premises (KG 559 ST Kacyiru, Kigali City).

Inkomoko hereby invites your company to submit a proposal for office partitioning services and furniture in accordance with the specifications outlined below.

1. Service Specifications

Inkomoko is requesting a comprehensive Bill of Quantities (BoQ) as part of the proposal for office partitioning services. The BoQ is a critical document that provides an itemized list of materials, labor, and associated costs necessary for the successful execution of the partitioning project.

2. Requirements

The proposal should include:

Partitioning:

• Reception/Visitors Area: 1 unit
• Client’s Product Display/Museum Area: 1 unit

• Phone Booth (1 person): 4 units
• Meeting Room (10 people): 2 units
• Meeting Room (4 people): 6 units
• Open Office Space: 4 units to accommodate 30 people
• Wellness Room & Breastfeeding Room: 3 units
• Access Control Installation: 1 unit
• Kitchen: 1 unit
• Total Area Coverage: 1000 square meters

3. Furniture Specification

The proposal should also include details for the following furniture items:

Reception Area

• Reception Desk: 1 unit
• Visitor Chairs: 4 units
• Visitor’s table: 1 unit

Meeting Rooms

• Meeting room tables: 3 (1 for 10 people and 4 for 6 people)
• Meeting room chairs: 20 (10 for the large room and 20 for the small rooms)

Open Office Area

• Workstations: 15 units (including desks with storage cabinets)

Storage Solutions

• Lockable Filing Cabinets: 5 units
• Shelving Units: 3 units

Common Areas

• Kitchen Tables: 2 units
• Dining Chairs: 10 units
• Lounge Chairs: 2 units

5. Materials Specification

The materials specification for the office partitioning and furniture design focuses on using durable, sustainable materials to create a functional and attractive workspace. The partitioning will feature half-board (soundproof) and half-glass components, using soundproof gypsum, framed with strong materials. Furniture will be ergonomic, with adjustable components made from responsibly sourced wood and powder-coated metal, ensuring comfort and longevity. The design prioritizes sustainability, incorporating eco-friendly materials and energy-efficient features, all while adhering to local building codes and quality standards for safety and minimal environmental impact

6. Additional Deliverables

• A modified sketch of the proposed office layout.
• A 3D video rendering of the design.

7. Terms and Conditions

• Prices must include all shipping, duties, administrative, and overhead costs.
• Quotations must remain valid for 90 calendar days.
• Inkomoko reserves the right to award the contract to one or multiple suppliers and to negotiate with the two lowest evaluated bidders.
• All prices must be quoted in Rwandan Francs (RWF).
• Payment will be made via bank transfer within 30 days of invoice receipt.

8. Site Visit Information

• Interested bidders can schedule a site visit on Monday, 8th December 2025, from 9:00 am to 12:00pm to better understand the space and requirements. Please contact Inkomoko reception +250788358639 to arrange a visit.

9. Technical Requirements

• The partitioning and furniture should meet safety and sustainability standards. Please detail how your proposal addresses these requirements.

10. References and Previous Work

• Bidders are requested to provide references or examples of similar projects they have completed.

11. Submission details

Date and time: 10th December 2025, 5:00pm.

Email Address: procurement-rw@inkomoko.com

Email subject: “RFP –Kigali Office Partitioning and Office Furniture”