At Lapaire, we transform people’s lives.
Because good eyesight is essential for living well and fulfilling your dreams, we have developed a unique concept: a service where the customer is at the heart of our project and quality, stylish products at fair, transparent prices.
Joining the Lapaire team is first and foremost joining an inspiring pan-African adventure that impacts the health and well-being of the people around us, and therefore their lives.
But it is also and above all :
- Serving our clients at best to improve their lives.
- Working and acting as an entrepreneur, contributing to the Lapaire project with ideas and initiatives.
- Participating in the expansion of a dynamic company by organizing and anticipating work efficiently.
- Learning every day to continue to grow and surpass yourself.
- Collaborating with young and multicultural teams while sharing your knowledge.
The Lapaire Group was created in 2018 in Kenya and already has close to 100 Optical Shops and over 450 employees in Uganda, Ivory Coast, Burkina Faso, Mali, Benin, Togo, Tanzania and Senegal.
Lapaire, See Beyond.
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Compliance, HR Admin & Payroll Manager
Job Description
Location: Abidjan, Côte d’Ivoire
Starting date : September 1st, 2025 - This is a job creation
Type de contrat : Permanent contract
The HR Admin, Payroll and Compliance Manager is responsible for ensuring the accuracy, efficiency and legal compliance of HR administrative processes, payroll management and social/legal obligations across the organisation. This role is essential to maintain a structured, compliant and well documented HR environment to support operations and employee satisfaction in a fast-growing context.
He/she will report directly to the Talents & Communications Director and will manage (directly and indirectly) a team of 5 people based in Côte d'Ivoire, Burkina Faso, Benin and Uganda. He/she will interact on a daily basis with the HR Development Team, countries' Management team, the Finance department and any external service providers (accountants in particular).
The HR Admin, Payroll and Compliance Manage will be required to travel to our various operational countries from time to time.
The Compliance, HR Admin & Payroll Manager will be responsible for
Ensuring social and legal compliance
- Communicate and enforce HR policies and procedures across the Group to favor standardization.
- Plan and coordinate regular internal HR audits to identify key areas for improvement in HR policies and processes.
- Contribute to the definition and implementation of HR action plans aimed at ensuring that HR practices comply with local labour regulations.
- Keep abreast of changes in Labor Law with the support of local teams and external advisors, and advising HR Director on any necessary revision to internal policies or HR document templates.
- Play an active part in setting up HR and payroll procedures in the Group's new countries alongside the HR Director.
- Inform, train and support Country/Cluster Managers in matters relating to Labor law and compliance.
- Monitor relations with employee representatives (elections, meetings) in collaboration with local management teams and the HR Director.
- Support local teams in their dealings with work inspectors, social security bodies, work medicine and legal advisors.
- Oversee conflict resolution, disciplinary procedures and grievance handling in a fair and efficient manner.
- Support social, financial and tax audits by preparing the necessary documentation.
Ensuring the proper administration of Human Resources
- Check that staff documents and data are properly stored and managed on the company's HRIS (contracts, personnel files, attendance and leave balances, monitoring of movements, etc.) with the HR Project Officer.
- Oversee the preparation of documentation relating to the employee life cycle (induction, contract renewals, redundancies, etc.) by the various HR Admin Assistants, ensuring that the documents prepared are compliant.
Optimising payroll processes
- Ensure good payroll practices at group level by having a perfect command of the payroll software.
- Check, with the assistance of the HR Project Officer, the payroll variables used to prepare salaries (deductions, bonuses, leave, etc.) and the final salary statements.
- Supervise the HR Project Manager's communications with the Finance team (salary payments, preparation of returns, etc.) and the various Group entities on payroll matters.
- Oversee the management of employee complaints regarding their pay, identify and correct potential errors in the payroll process.
- Coordinate the implementation of employee benefits and monitor employee consumption, the various invoices and credit notes to ensure proper management.
- Review and consolidate country payroll reports prepared by the HR Project Officer.
Fostering a positive, results-oriented team dynamic
- Supervise, support and develop the skills of a young team of 5 people responsible for HR administration and payroll.
- Support the team in acquiring and mastering digital HR tools (HRIS and payroll systems)
- Make occasional trips to our various countries/clusters for HR audits and training local teams.
Candidates Profiles
- Master's degree in HR Management, Business Administration or Law.
- +5 years' experience in HR administration, payroll management or compliance, preferably in a pan-African environment. +2 years' managerial experience.
- Solid knowledge of local labour law and social legislation in one or more African markets, also solid knowledge of payroll.
- Excellent command of the Google Suite (or Office), digital HR tools in general (HRIS) and payroll software in particular required for this position.
- Professional command of French and English is mandatory.
Key personal skills required to succeed in this role
- Good communicator: Strong interpersonal and communication skills.
- Good manager: Excellent managerial skills and ability to coordinate remote teams.
- Organised: Sense of rigour and organisation, ability to work in project mode.
- Solutions-oriented: Proactive in seeking information and solving problems.
- Efficient: Focused on optimising processes (vs. increasing complexity).
- Integrity : Discretion and integrity in handling confidential information.
- Timekeeper: Ability to work under pressure and meet strict deadlines
