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Executive Coordinator

Last Mile Health

Last Mile Health

Administration
Monrovia, Liberia · Monrovia, MD, USA · Liberia
Posted on Sep 5, 2024
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This role was posted on August 4, 2024. Please note that we will review applications on a rolling basis.

The Role
The executive coordinator supports the country director’s office in implementing management system improvements and senior leadership coordination across LMH’s sites in Liberia. There is a specific focus on enhancing our use of technology management/leadership tools and document management systems and effectively coordinating senior-level meetings, workshops, and retreats. This role is for a highly motivated, detail-oriented, and technologically savvy individual.
At Last Mile Health (LMH), we work to deploy a health worker within reach of everyone, everywhere.

This position is based in Monrovia, Liberia, and is only open to candidates who are Liberian nationals currently located in Liberia.

What You'll Do
  • Design and implement training and rollout plans across LMH Liberia sites for communications systems (slack, zoom, etc.) in conjunction with the management Technical Working Group (TWG), IT, People Operations, and global teams.
  • Coordinate all senior leadership meetings, including agenda setting, accurate tracking of keynotes and action items, and follow-up with leaders for troubleshooting and accountability.
  • Proactively assist the Country Director in managing monthly staff meetings, including setting a strategic agenda and tracking participation and engagement, ensuring widespread understanding and dissemination of information, and overseeing the creation of department presentations.
  • Update monthly team emails for the org-wide audience by cross-referencing project and department reports. This ensures high-level updates to the organization on Liberia-focused achievements relevant to the program agenda.
  • Support the Management project in preparing and scheduling the management technical working group (TWG) meetings.
  • Update the management project hub and Liberia dashboard monthly for project tracking purposes.
  • Champion budget and project tracking for the project and activity leads, hold formal and informal training and follow up on systems feedback with GMs.
  • Build systems to check knowledge and understanding of current systems and compliance.
  • Serve as the in-house expert on coordinating as-needed high-quality support to team leads on developing and executing strong project plans.
  • Support the executive team in financial tracking by reviewing documents before submission for budget approval, tracking in budget systems, and completing budget to actual monthly tracking.
  • Maintain an accurate business services tracker for contracts: Ensure various department leads, including People Operations, Operations, and Finance, are updating, reviewing deadlines, and proactively troubleshooting and problem-solving issues to ensure renewals are timely and no contracts are outdated.
What You'll Bring
  • Bachelor’s degree in a relevant field.
  • Significant experience in a fast-paced office environment, including INGO, business, or government settings.
  • Experience in training, facilitation, adult learning, and program management is a plus.
  • Minimum of 5 years of professional work experience in a comparable position, ideally experience working directly with senior-level staff and rolling out org-wide systems.
  • Strong computer skills, including a high degree of familiarity with Microsoft Excel, Word, PowerPoint, Google Drive, and G-suite tools- Google Docs, slides, sheets, etc.
  • Strong organization skills and attention to detail
  • Extensive experience in cross-culture team coordination
You’ll Impress Us If
  • Commitment to health equity and social justice
  • Google-based knowledge management platforms.
  • Ability to quickly learn new technologies and techniques on the job
  • Excellent reading, writing, and editing abilities
  • Formal training in project management and communications tools is a plus.
  • Ability to develop and implement training for staff members with diverse backgrounds and experiences.
  • Strong work ethic and commitment to producing high-quality work products
  • Masters degree preferred
  • Ability to work independently and seek help and guidance where necessary
Compensation information
At Last Mile Health, we strive to reward our employees equitably and transparently. This means that we pay our employees based on a clear and consistent methodology and without regard to identity or personal relationships. We have made this model fully transparent so that everyone has access to all information related to compensation. We hope this helps you better understand Last Mile Health’s values and commitments to our employees. We look forward to answering any questions you may have during the hiring process.
Before applying to this role, please take a moment to learn more about our approach to compensation and how compensation works in each of the countries where we operate. Please find the link to our compensation model and benefits overview below:

OVERVIEW OF LAST MILE HEALTH’S COMPENSATION MODEL

Compensation for this position:
The Band for this position: LBR- 2
The salary range for this role is $12,272 - $20,452, dependent upon experience doing an equivalent role. Please note that the compensation is subject to statutory taxes.
About Last Mile Health
Last Mile Health partners with governments to design, scale, strengthen, and sustain high-quality community health systems, which empower teams of community and frontline health workers to bring life-saving primary healthcare to the world’s most remote communities. LMH is a registered 501(c)3 non-profit organization. For more information, visit www.lastmilehealth.org.
We are an equal opportunity employer and value diversity at LMH. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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