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LIFELONG LEARNING ADMINISTRATION CORPORATION (LLAC)

Exempt, Full Time, Monday – Friday

This position is hybrid/remote in CA with in-office activity in Lancaster, CA as needed.

The Lifelong Learning Advantage

At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. Lifelong Learning is a complex nonprofit organization with an estimated revenue of $450 million annually. We continue to be a strong, positive force, pioneering the way education is delivered to all students. Learn more about us at https://llac.org/.

How You Will Make an Impact

The Director of Payroll is responsible for overseeing all aspects of the Payroll Department. This position oversees, implements and maintains payroll systems, policies and procedures, and compliance for the department which supports clients across a multiple states and multiple entities. They will oversee and supervise the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. The payroll team processes payroll for over 2,000 employees. This position reports to the Senior Director, Finance or designee.

RESPONSIBILITIES/DUTIES

This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

• Oversee payroll automation
• Oversee the internal and external Payroll Audits payrolls
• Oversee the Reconciliation of the payroll tax returns for accuracy
• Oversee the support of national school payrolls
• Contribute to strategic planning, direction, and goal setting for the department or function in collaboration with senior management
• Establish department policies, guidelines and streamline all payroll procedures and develop payroll process flows that have a significant impact on the organization.
• Consult with Payroll Provider regarding tax planning and system issues
• Manage payroll Handle amended tax returns
• Ensure compliance with payroll laws and regulations at the state, federal, international level
• Ensure that personnel or tax law changes are captured, that overtime or bonus payments are accurately distributed, and that timesheets are submitted and retained appropriately
• Support all departments with payroll information needed for Audits
• Coordinate with Human Resources and Benefits departments
• Coordinate External Payroll Audits
• Establish and maintain a positive working relationship with all divisions
• Perform administrative duties, responsibilities and activities that may be assigned or changed from time to time
• SUPERVISORY RESPONSIBILITIES: Manage, coordinate, supervise, coach, and direct the hiring, training, timely performance development of team members, oversee their daily activities and oversee the daily workflow of the department

KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of the payroll federal, state, local laws and regulations, policies, procedures, and practices
• Extensive experience with the concepts and principles of Payroll Administration
• Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with accounting software, is a must
• Excellent written, oral, and presentation communication skills
• Decision-making and leadership skills
• Accounting skills
• Ability to analyze data with particular attention to detail
• Ability to work independently and manage multiple projects and deadlines
• Ability to work as part of a team

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Accounting, Business or a related field; or 2 years equivalent work experience demonstrating applicable skills in relevant industry or discipline (Equivalent experience is included in and not separate from total years of professional experience)
• 5 years of experience in Payroll Management
• 2 years combination experience in a Leadership and management role required
• Strong computer aptitude, which includes expertise with Microsoft Excel and Word, is a must
• Knowledge of Paycom system for payroll processing preferred
• Strong customer service orientation
• Excellent interpersonal skills
• Ability to travel in performance of job duties is required
• Ability to lift, carry, push, pull objects weighing up to 10 pounds of force (almost all office jobs)

PHYSICAL REQUIREMENTS

• Mental Demands: high workflow management, high project coordination, high people engagement.
• Finger Dexterity: using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Average Hearing: able to hear average or normal conversations and receive ordinary information.
• Average Visual Abilities: ordinary acuity necessary to prepare or inspect documents or operate machinery.
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required.
• Working in a noisy, distracting environment with frequent deadline pressures.