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LIFELONG LEARNING ADMINISTRATION CORPORATION (LLAC)

Full Time, Monday – Friday; 8:00 am - 5:00 pm

The Lifelong Learning Advantage

At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students. Learn more about us at https://llac.org/

How You Will Make an Impact

The Procurement Coordinator performs responsibilities that include strategizing to assist in finding cost-effective deals and suppliers. This position will assist in discovering the best ways to cut procurement expenses. Reports to Procurement Manager or designee.

RESPONSIBILITIES/DUTIES: This list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Devise and use fruitful sourcing strategies.
• Collaborate and create Request for Proposal (RFP) and Request for Information (RFI) templates for downstream use.
• Analyze deal items and numbers to compute the potential savings and pros/cons of each RFP/RFI.
• Discover profitable suppliers and initiate business and organization relations.
• Assist with negotiations for external vendors to secure advantageous terms.
• Work and collaborate with Group Purchasing Agreement (e.g., CHAMPS) for sourcing that utilize multiple organizations combined purchasing power.
• Finalize purchase details of orders and deliveries.
• Analyze terms of service agreements where services are given, not tangible goods.
• Examine and test existing contracts for validity in advance of the renewal.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
• Foresee alterations in the comparative negotiating ability of suppliers and clients.
• Expect unfavorable events through analysis of data and prepare control strategies.
• Perform risk management for supply contracts and agreements.
• Control spending and build a culture of long-term saving on procurement costs.
• Review project proposals, contracts, and related documents; provide recommendations to support decision making.
• Utilize enterprise systems for information flows, data analytics, reporting.
• Assist leadership in establishing service level agreements to meet client timelines.
• Participate in meetings and trainings.
• Perform administrative duties, responsibilities, and activities as assigned. These may be changed or modified from time to time.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge and understanding of the Organization’s culture, business units, services, and products.
• Knowledge of sourcing and procurement techniques as well as a dexterity in reading the market.
• Knowledge of supplier or third-party management software.
• Strong understanding of the accounting cycle, budgeting, and financial analysis.
• Talent in negotiations and networking.
• Strong leadership capabilities.
• Organization, planning, and time management skills
• Ability to handle multiple competing assignments and deadlines while being flexible and adaptable.
• Data collection and analyzing skills.
• Aptitude in decision-making and working with numbers.
• Ability to create solutions in complex settings (data and logistics).
• Ability to undertake frequent multi-tasking, changing of task priorities, repetitious exacting work.
• Ability work with various professionals, leadership, suppliers and vendors.
• Oral and written communication skills
• Self-sufficient, strong interpersonal skills, and focused on excellent customer service.

MINIMUM QUALIFICATIONS:

• High School Diploma or General Education Diploma required. Associate or bachelor’s degree in accounting, Finance, Business Administration or related field preferred or two years equivalent work experience demonstrating applicable skills in a relevant industry or discipline is preferred. Equivalent experience is included in and not separate from total years of professional experience.
• 3 years of experience in Accounting, Finance or a related field is required.
• Experience in project coordination, organizing, and prioritizing is preferred.
• Experience with group purchasing.
• Proficient in procurement software (i.e., Microix, Abilia).
• Profficient Level of skills in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to perform job duties with minimal supervision, dependability, high quality, and quantity is required.
• Ability to travel in performance of job, duties is required.
• Ability to lift, carry, push, and pull objects weighing up to 10 pounds.

PHYSICAL REQUIREMENTS:

• Mental Demands: high workflow management, high project coordination, and high people engagement.
• Finger Dexterity: primarily using the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.
• Talking: especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Average Hearing: hearing average or typical conversations and receiving ordinary information.
• Average Visual Abilities: normal acuity necessary to prepare or inspect documents and operate office equipment.
• Frequent multi-tasking, changing of task priorities, repetitious exacting work required.
• Prolonged period sitting at a desk and working on a computer.
• Working in a moderate to high noise environment with frequent deadline pressures.