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LIFELONG LEARNING ADMINISTRATION CORPORATION

Full Time, Monday - Friday; 8 a.m. - 5 p.m.

This position offers a hybrid work arrangement, with on-site responsibilities determined according to program and site needs.

The Lifelong Learning Advantage

At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students.

Learn more about us at https://llac.org/

How You Will Make an Impact

The Grants Coordinator provides operational and writing support for LLAC’s Grant Department, assisting in all aspects of grant research, proposal development, and compliance tracking. The position ensures consistency across federal, state, county, and foundation applications and supports the Director of Grants' internal documentation and communication systems. This position reports to Director, Grants Writer; Vice President, Finance or designee.

RESPONSIBILITIES/DUTIES

This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with this classification. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Grant Writing & Development

• Review, recommend edits, and assist with submission of all levels of grant applications.
• Manage the dedicated grants inbox, standardizing responses and tracking follow-up.
• Coordinate and schedule meetings with principals, program leads, and external partners.
• Assist in creating and updating the LLAC Grant Manual and related materials.
• Research and summarize new funding opportunities aligned with LLAC goals.
• Collaborate across departments to collect data and narratives for proposals.

Administrative & Compliance Support

• Maintain organized grant files, track deliverables, and monitor deadlines.
• Support completion of required fiscal and narrative reports.
• Attend and document meetings, maintaining clear records for compliance.
• Participate in regular training sessions assigned by the Director of Grants to remain current on evolving regulations and reporting requirements.

Coordination & Oversight

• Receive functional oversight from the Director of Grants and the Vice President of Finance.
• Participate in weekly check-ins to review priorities, monitor progress, and maintain a balanced workload.
• Collaborates with supervisors to establish performance goals, reviewed monthly through the Clearview performance tracking system.
• The employee receives oversight from both the Director of Grants and the Vice President of Finance
• Weekly check-ins to align priorities and ensure balanced workload.
• Performance goals established collaboratively and reviewed monthly using the Clearview program for tracking.

Performance Metrics

• Grant Management: Meets timelines for application preparation, submission, and follow-up; monitors the volume of opportunities pursued and funding secured.
• Administrative Accuracy: Maintains accurate records, ensures full compliance with deadlines, and produces high-quality documentation.
• Program Delivery: Completes program deliverables on schedule, including events, onboarding activities, and dashboard updates.
• Stakeholder Engagement: Demonstrates positive and collaborative relationships with school-site staff and external partners, as reflected through feedback.
• Professional Growth: Actively engages in training and applies new knowledge to enhance workflows and improve
  process efficiency.
• Perform administrative duties, responsibilities, and activities assigned, which may be changed or modified from time to
  time.

KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of grant processes, including application requirements, reporting, and compliance.
• Strong organization and project-tracking skills and ability to manage deadlines and multiple funding streams.
• Understanding of grant writing principles, proposal development, and reporting processes.
• Ability to interpret and follow grant guidelines, contracts, and funding requirement.
• Strong written and verbal communication skills, including ability to draft reports and compile supporting documentation.
• Ability to interpret and apply laws, regulations, policies, and procedures.
• Ability to prioritize work, excellent organizational skills, and initiative to improve processes.
• Ability to handle multiple competing assignments and deadlines while being flexible and adaptable.
• Attention to detail and accuracy in tracking documents, budgets, and reporting deliverables.
• Ability to work in team environments and with multiple levels of personnel.
• Self-sufficient, resourceful, and committed to providing excellent customer service.
• Strong interpersonal skills with the ability to work collaboratively and adapt to changing needs.
• Attention to detail, initiative, and commitment to follow-through.
• Strong analytical thinking and problem-solving skills related to documentation and deadlines.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Public Administration, Business Administration, Finance Communication, Education or related field required, or two years equivalent work experience demonstrating applicable skills in a relevant industry or discipline.
• Two years’ experience in grant coordination, grant writing, contract administration, program support, budget monitoring, and data tracking.
• Experience in non-profit compliance, education, or government grant, supporting the full grant lifecycle is required
• Experience with grant or project management tools, databases, or shared drives preferred.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and basic database or grant-management systems. • Ability to perform job duties with minimal supervision; dependability, high quality, and quantity required.
• Ability to travel in performance of job duties is required.

PHYSICAL REQUIREMENTS

• Vision: Ability to read small prints and view a computer screen for prolong periods, prepare, or inspect documents and operate office equipment.
• Hearing: Ability to hear average or typical conversations and receive ordinary information.
• Speech: Ability to be understood in face-to-face communication, in person or remote, to speak with a level of proficiency and volume to be understood over a telephone or computer.
• Mental Demands: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Frequent multi-tasking, changing of task priorities, repetitious exacting work. Understand how to manage stress. high workflow management, high project coordination, and high people engagement.
• Upper Body Mobility: Ability to use fingers to make small movements such as typing, picking up small objects, or pinching fingers together, use hands to grasp, and manipulate small objects; twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Strength: Ability to lift, carry, push, and pull objects weighing up to 20 pounds.
• Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Prolonged periods of sitting at a desk and working on a computer. Work in a low to moderate noise environment with frequent deadline pressures.