LIFT - National: Executive Assistant to the Chief Executive Officer (CEO)



Los Angeles, CA, USA
Posted on Saturday, July 29, 2023
ROLE: Executive Assistant to the Chief Executive Officer (CEO)
LOCATION: Los Angeles, CA
SALARY: $70,000-$90,000
LIFT is a national nonprofit on a mission to invest in families to break the cycle of poverty. We believe that racial and gender wealth gaps stem from structural inequities that keep them trapped in a cycle where poverty, like wealth, is passed from generation to generation. At LIFT, we interrupt the generational transmission of poverty by partnering with parents of young children to build well-being, financial strength, and social connections – or, as we like to put it, Hope, Money, and Love. LIFT’s one-on-one coaching program empowers parents to set and achieve goals that put families on the path toward economic mobility – such as going back to school, improving credit, eliminating debt, or securing a living wage. In addition to coaching, LIFT parents also receive direct cash infusions to reinvest in their families and goals.
LIFT is at an exciting moment in its organizational trajectory. We aim to scale our impact by 1) making continuous improvements to our direct service model, 2) partnering with health care, post-secondary education, early child development, and government organizations to deliver LIFT’s model and influence change in those systems, and 3) influencing policy through the amplification of the voices of parents living in poverty on issues impacting their lives and communities. We are looking for team players who thrive in a growth environment of continuous improvement; are committed to LIFT’s work to combat intergenerational poverty and expand opportunity for families; and uphold LIFT’s values of diversity, equity, excellence, hope, and relationships.
*LIFT operates sites in Chicago, Los Angeles, DC, and New York. Currently, LIFT is operating as a hybrid work environment. Accordingly, this role will be expected to work in the LA office at least two days a week.
LIFT seeks a highly organized individual to join our team as the Executive Assistant to the Chief Executive Officer (CEO). The position will primarily provide administrative support to LIFT’s CEO to ensure that our dynamic, fast-paced executive office is well-equipped to advance strategic objectives and to bring our vision, mission, and values to life. The right person for this role will be a proactive task and project manager who coordinates various activities and stakeholders with precision, follow-through, and strong interpersonal skills. In addition to supporting the CEO, the Executive Assistant also coordinates Executive Team members, serves as a liaison and steward to the Board of Directors and Leadership Team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects for the executive office.
This position will require occasional travel (e.g., staff retreats, board meetings, special events).

Key Responsibilities - Executive Assistance Provided to the CEO:

  • Maximize the CEO’s time and productivity, taking a proactive role in preparing for appointments and meetings to create a top-notch meeting experience and addressing issues before they arise
  • Schedule and manage an extremely active calendar of appointments, ensuring time is spent on activities that increase impact, visibility, and resources for LIFT’s growth with an optimal balance between fundraising, thought leadership activities, Leadership Team management, and strategic visioning work
  • Arrange detailed travel plans and itineraries
  • Support the creation of high-quality deliverables (reports, presentations, summary documents, project plans, agendas, newsletters)

Key Responsibilities - Operations for the Executive Office

  • In collaboration with LIFT’s Finance and Operations Team, support key financial and administrative processes on behalf of the Executive Office, such as:
  • Coordinate budget and expense management for the executive team and special events
  • Handle timesheet and PTO management for the CEO’s direct reports
  • Gather documentation for the annual audit
  • Manage procurement and contracting processes for the executive office in alignment with LIFT’s protocols
  • Support document signing and document management processes for agreements and work products

Key Responsibilities - Board Management

  • Work with the Executive Team and Board Chairs to set agendas and prepare select reports and materials, including Key Performance Indicators
  • Set and manage the board meeting calendar, including committee meetings, for the year and closely track attendance
  • Secure offsite locations and support with board travel arrangements, lodging, and meal planning
  • Assist with board meeting rehearsals, take and prepare official meeting minutes, facilitate meeting debriefs, and coordinate follow up
  • Manage correspondence and activities between Board members and the CEO in between board meetings
  • Work with the Talent & Culture Team to ensure non-profit compliance with Board members

Key Responsibilities - Logistical Planning and Execution Support for Development and Communications:

  • Collaborate with the Communications Team to create the CEO’s internal and external communications plan, both written and spoken
  • Collaborate with the Development Team around donor engagement and cultivation strategy for the CEO’s pipeline
  • Draft external correspondence and materials on behalf of the CEO for funders, partners, champions, and key contacts

Key Responsibilities: Executive Team, Leadership Team, and Cross-Departmental Coordination:

  • Maintain relationships and communication with the CEO’s direct reports (Chiefs of Advancement and Cities Officer, Chief of Program and Strategy Officer, and Chief Operations and Finance Officer) and other key stakeholders
  • Coordinate the calendar of activities, set agendas, secure guest speakers, and summarize deliverables for key meetings and events, including Executive Team meetings, Leadership Team meetings, All Staff Meetings, the annual LIFT Summit All Staff Retreat, and the annual Leadership Team Retreat
  • Project management support for special projects and planning processes


  • Experience: You have a Bachelor’s Degree or equivalent work history. You have 5-10 years of experience as an assistant to senior executive level positions and/or proven ability to “manage up” to senior level executives. You have had exposure to fundraising or business development activities.
  • Accountability: You take pride in the quality and timeliness of your work. You have impeccable attention to detail and superior organizational and time-management skills. You receive feedback in a constructive manner.
  • Results-Orientation: You are experienced in using planning and task management practices to get the job done. You have a proven ability to develop and execute project plans, prioritize tasks and projects, and use critical thinking to re-prioritize throughout the day and throughout the lifecycle of projects.
  • Teamwork and Customer Service Orientation: You have a proven ability to interact effectively with diverse groups of people, including LIFT members, Board members, senior executives, staff, community leaders, donors, and funded partners. You deliver excellent, responsive customer service both internally and externally.
  • Proactive Problem-Solving: You have a proven ability to listen deeply and for understanding, think proactively, anticipate needs, stay curious, and problem-solve independently. You exhibit resourcefulness, innovation, and adaptability to new situations. You suggest improvements in the ways we work towards greater collaboration and efficiency.
  • Communication: You have strong written and verbal communication skills and the ability to adopt others’ voices in written communications.
  • Tech-Savvy: You enjoy using technology tools (proficiency with Microsoft Office is ideal) to make planning, communications, and collaboration flow smoothly. You use technology to stay organized and can efficiently manage documents and work products shared by many people. You can design and edit simple presentations, reports, and other materials.
  • Values-Driven: You are excited to work in an environment that actively pursues race equity internally and externally and applies discipline to ensure LIFT’s culture and values are felt throughout. You will need to be able to apply that perspective in planning, communicating, and project execution.
  • Flexibility: You have the ability to support across multiple time zones and geographies.
  • Discretion: You have great discernment, good judgment, and discretion in handling confidential information and materials.
Don’t think you have everything for this role, but are you still very interested? Please don’t hesitate to apply. We’d love to hear from you! LIFT believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success and is committed to providing equal employment opportunities to all qualified applicants. LIFT’s goal is for our people to reflect the communities in which we live and serve and to ensure the representation of people of color, women, veterans, and individuals with disabilities in our organization.
$70,000-$90,000/year. LIFT’s compensation philosophy is to pay competitively for our non-profit sector and ensure equity across the organization. Compensation for the role will depend on several factors, including qualifications, skills, competencies, and experience. Please see here for aN in-depth overview of LIFT’s Benefits and Culture.
Please submit an online application to Work Renewed.If you have any questions, contact the Work Renewed team at