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Maliasili
Maliasili is looking for an Associate, Admin, Events, and Logistics to join our dynamic team! In this role, you will help design and deliver smooth, high-quality events and logistics operations that reflect Maliasili’s excellence and values. Working closely with the Manager, Events and Logistics, you’ll support everything from travel coordination and workshop planning to vendor management and internal operations; all while ensuring that every detail contributes to an exceptional experience for our team and partners.
Support the organization of internal and external events, workshops, and conferences.
Track event timelines and action items, keeping the master calendar up to date.
Prepare logistics notes, participant communications, event materials, and post-event evaluations.
Coordinate travel logistics—including flights, ground transport, accommodation, and travel documentation.
Communicate with participants to ensure they have the right information at the right time.
Source venues, manage bookings, and ensure readiness of space, technology, and supplies.
Liaise with vendors (e.g., catering, printing) and manage payments with the finance team.
Provide on-site event support and assist with real-time troubleshooting.
Support office logistics and procurement needs for the Nairobi office.
Provide other administrative support as needed.
Competencies
The successful candidate for this position will have the following skills and competencies:
Organizational & Project Management Skills: The ability to manage multiple tasks, deadlines, and complex logistical plans.
Communication Skills: Strong written and verbal communication skills for interacting with diverse stakeholders.
Attention to Detail: Meticulous focus on details to ensure accuracy in event planning, budgets, and logistics.
Problem-Solving: The capacity to identify and resolve logistical challenges and unexpected issues under pressure.
Budgeting & Financial Acumen: Skills in managing event budgets, tracking expenses, and ensuring financial responsibility.
Technical Proficiency: Familiarity with online remote working platforms, such as Google Suite and Slack.
Interpersonal Skills:
The ability to build and maintain positive relationships with clients, vendors, and team members.
A team player who can work independently but also enjoys working with a fun, diverse global team
Someone who is driven to achieve, eager to learn and grow, and enjoys a good laugh
Ability to work autonomously as part of a remote, diverse, and growing team
Flexibility: Willingness to work non-traditional hours, including evenings and weekends, as event demands require
