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Raising the Village
Job Title: Procurement and Logistics Officer Department/Group: Operations
Reporting To: Operations Manager Years of Experience 2+ Years
Location: Tanzania - Kyerwa Travel Required: 80%
Job description
About Raising The Village
At Raising The Village (RTV), we are dedicated to eradicating ultra-poverty in Sub-Saharan Africa. As a dynamic, rapidly growing international development organization, we’ve assembled a team of over 350+ passionate individuals in Uganda, Rwanda and DRC, alongside an additional 10+ professionals in North America. Together, we are committed to elevating communities out of ultra-poverty by implementing innovative solutions and leveraging advanced data analytics to drive impact.
To date, our holistic approach has positively impacted over 1,000,000 lives since 2012, and we’re poised to achieve even greater milestones, aiming to assist 1 million individuals annually by 2027. Our growth and success are fuelled by the invaluable support of global partners who share our vision of sustainable change. Learn more about our impactful programs at www.raisingthevillage.org
Overall Responsibilities
The Procurement & Logistics Officer plays an important role within RTV. He/she is responsible for all Operational activities for Raising The Village which includes; acquisition of goods and services; fleet management; stores and inventory management, facilities management as well as assets management in a timely manner and within the budget.
Specific Roles/Responsibilities
Procurement
• Ensure that all RTV procurement of goods and services is completed according to the established Standard Operating Procedures at all times and completed within the timeframes stipulated in the policy and programmes department work plans.
• Ensure quick, efficient and supportive services for projects is provided with communication/feedback regarding difficulties and concerns.
• Prepare, maintain and file all documents related to Operations for audit purposes (such as Purchase Request Forms; Request for Quotations; Comparative Bid Analysis; Purchase Orders, contracts and all Tender documents) electronically.
• Ensure an accurate and detailed monthly operational tracking report is prepared and circulated to the Operations Manager, Country Manager, Program Manager and the Regional Operations Director. Head of Operations.
• Ensure that procured goods are received, registered and dispatched in an efficient and accountable manner.
• Periodically conduct supplier performance evaluation of the provided services and include observations, challenges and suggested solutions in the report for future use/improvement of logistics related practices.
• In line with the programe's procurement requests, prepare a consolidated programe procurement plan based on the project design.
• Manage supplier pre-qualification processes and contracts.
• Negotiate pricing and supply contracts for better deals.
• Maintain an updated price list / catalogs of all operational and frequently procured items.
• Adhere and implement Operational policies and procedures in accordance with RTV standards.
• Provide technical support and supervision to the Administrative Assistant.
• Suggest updates to the Operational policies, procedures and SOPs based on best practices as might be required.
Inventory Management
• Ensure all items moving through stores are handled according to RTV policies and procedures in a timely manner.
• Maintain proper documentation and up-to-date stock management records.
• Keep stores well-organized and efficiently managed.
• Produce monthly stock reports for Operations and Implementation departments to facilitate efficient use and restocking.
Fleet management
• Maintain all RTV vehicles and motorcycles in optimal condition, monitoring approved garages for cost-effective, quality repairs.
• Manage the RTV fleet in line with policies, producing reports analyzing fuel consumption and maintenance trends to support decision-making.
• Ensure proper use, maintenance, and timely repair of vehicles, motorcycles, and generators.
• Review and submit monthly fuel and repair cost reports.
• Monitor fuel allocation and consumption to ensure efficiency and accountability.
Asset Management
• Implement RTV’s assets and property policy, including asset register updates, reporting, movement tracking, and proper document filing.
• Support timely and transparent disposal of assets following established procedures.
• Ensure proper management and maintenance of all assets, including vehicles, motorcycles, furniture, fixtures, and generators.
• Produce accurate monthly asset registers and ensure all assets are tagged/labeled with records maintained in the tracking system
Facilities Management
• Oversee office administration, ensuring efficient space allocation, utilization, and a safe, hygienic work environment.
• Address staff welfare, safety, and security concerns, and follow up on maintenance or repair requests to ensure timely, cost-effective completion.
• Manage office leases and contracts, maintaining compliance and accurate records in the lease tracker.
General
• Ensure that all staff are appropriately briefed on key aspects of logistics so as to improve the services provided and communication between teams.
• Raise Operations related challenges to management.
• Recommend and advise on improvements or changes to the procedures as a means of strengthening best practice.
• Perform any other duties in line with logistics/procurement as will be requested by the supervisor.
Required Qualifications:
Technical skills
• Solid knowledge and understanding of logistics procedures, policies, and systems;
• Proficient computer skills, including Microsoft Office suites;
• Ability to negotiate, establish and administer contracts;
• Excellent English verbal and written communication skills;
• Ability to multitask, prioritize, and manage time efficiently;
• Ability to build relationships and work effectively within teams;
• Strong negotiation and organization skills;
• Ability to multi task, work in fast paced environments and meet competing deadlines
• Ability to travel 40% of the time to RTV field operations.
Education and experience:
• Bachelor’s degree in Logistics/Procurement/Business Administration or related field.
• A minimum of 5 years’ experience in Logistics and Supply Chain Management.
• Should have a clear understanding of procurement ethics.
• This role is only open to Tanzanian Nationals.
Raising The Village is committed to Equity and Inclusion in the workplace and is proud to be an equal opportunity employer.
