ABOUT VILLAGEREACH
VillageReach transforms health care delivery to reach everyone, so that each person has the health care needed to thrive. We develop solutions that improve equity and access to primary health care. This includes making sure products are available when and where they are needed and primary health care services are delivered to the most under-reached. Radical collaboration with governments, the private sector and other partners strengthen our ability to scale and sustain these solutions. Our work increases access to quality health care for more than 58 million people in sub-Saharan Africa. VillageReach in incorporated in Washington State and has offices in Seattle (USA), Democratic Republic of Congo, Malawi, and Mozambique.
DESCRIPTION
Summary
The Grants and Contracts officer is a key team member responsible for keeping VillageReach in compliance and consistently administering awards across one’s portfolio. The Officer works integrally between the finance, programmatic, and business development teams to support budget strategy for new opportunities and support the successful management of grants and contracts within a defined grant portfolio. The Officer will regularly monitor spending and compliance through contracting, budgeting, and reforecasting of existing and new awards. Specifically, the Officer will be fluent in VillageReach’s policies and procedures as well as those of our funders to ensure appropriate stewardship of complex funding streams.
Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.
- Independently monitor financial compliance and prepare financial data for Award Managers through regular financial review on a complex set of awards. Award administration includes flagging compliance issues, supporting labor levelling, award financial reporting. Managing internal relationships with those responsible for programmatic goals.
- Advise on contracting language and be a source of knowledge for best practices in contracting. Lead the drafting and execution of agreements, modifications, and contracts within the guidelines of VillageReach’s procurement policy.
- Partner with finance department to ensure accurate invoicing and grant reporting, improve financial data visualization, and support forecasting and wire transfer requests.
- Ensure alert award managers and project managers about the submission of deliverables
- Update the salesforce, with all the required information.
- Primary Support person of contact for all Team Leads, Award Managers and Opportunity Owners and provide direct support for all budgets, finance, and award management.
- Support Award Managers, Team Resource Leads, and Opportunity Owners to ensure that the budgeting system accurately reflects the latest assumptions.
- Support Award Managers on monthly reviews, reclass requests, and reforecasting awards through collaboration across teams.
- Support Team Resource Leads on monthly reviews of overhead budget, labor levelling exercises, and reforecasting.
- Support Opportunity Owners in budgeting out team time and expenses for every new proposal, ensure overall budget across teams has adequate and accurate inputs, has followed the correct internal review processes, and is accurately drawn through to the donor budget template.
- Act as liaison with Global Operations Team to ensure that required SOPs are followed and approvals are sought on contracting, award management, and business development.
- Partner with the G&C Secondary Support and Finance teams to ensure compliance with legal, funder, and VillageReach requirements.
- Dependent on portfolio assignment, support Award Manager on administrative and project management duties as assigned – estimated 10-40%.
COMPETENCIES:
VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document.
Achieving Great Results:
1. Risk Taking and Innovation
- Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness.
2. Business Judgement
- Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.
3. Building Strong Teams
- Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission.
Setting Direction:
4. Compelling Communication
- Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.
5. Resilient Self Leadership
- Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability.
6. Stewardship and Personal Alignment
- Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability.
Bringing Others with You:
7. Influencing Leadership
- Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure.
8. Radical Partnership
- Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness.
9. Cultivates a Growth Mindset
- Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities.
10. Cultural Intelligence and Inclusion
- Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one’s own behavior.
