ABOUT VILLAGEREACH
VillageReach transforms health care delivery to reach everyone. We are driven by a vision of a world where each person has the health care needed to thrive. VillageReach’s goal is to reduce inequities in access to quality primary health care for 350 million people by 2030. We work with governments, the private sector, partners and communities to build responsive primary health care systems that deliver health products, information and services to the most under-reached. As a locally driven and globally connected organization, VillageReach has offices in the Democratic Republic of Congo, Kenya, Malawi, Mozambique and the United States.
Summary
The PHEOC Senior Project Officer will play a key role in supporting the PHEOC’s (Public Health Emergency Operations Center) Project Manager in the successful execution of PHEOC operationalization project. This position is responsible for providing administrative, logistical, and operational support to ensure smooth and effective project implementation.
Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.
Project Support:
- Assist the PHEOC Project Manager in planning, organizing, and coordinating the implementation of PHEOC operationalization project.
- Help manage project timelines, deliverables, and key milestones, ensuring that all activities align with established objectives.
- Maintain and update project schedules, budgets, and resources as directed by the Project Manager.
- Collaborate with PHEOC Project Manager and other VillageReach programs to ensure the integration of digital health solutions, such as AlôVida, into PHEOC activities.
- Support the incorporation of transportation solutions for emergency response and operational logistics to strengthen the effectiveness of public health emergency responses.
Communication and Coordination:
- Support the meeting coordination, including scheduling, preparing agendas, and taking minutes for project meetings and briefings.
- Assist with communication of project updates, milestones, and deliverables to relevant stakeholders.
Documentation and Reporting:
- Support the Project Manager in tracking project progress, collecting data, and preparing progress reports for management and stakeholders.
- Maintain project documentation, ensuring all records are up to date and easily accessible.
- Assist in preparing presentations, reports, and other documents required for project-related meetings.
- In collaboration with the PHEOC Program Manager, other relevant VillageReach team members, and key stakeholders, identify and promote best practices by researching, documenting, and sharing effective strategies in public health emergency response and PHEOC operations.
Logistical Support:
- Support the logistics for project activities, including procurement of materials, scheduling trainings, and supporting the setup and delivery of public health emergency preparedness activities.
- Support the organization and execution of training sessions, exercises, and simulations, as needed.
Risk and Issue Management:
- Assist in identifying and addressing potential project risks and issues, ensuring they are documented and communicated to the Project Manager for resolution.
- Support in mitigating challenges to keep the project on track
Business Development
- Engage in Business Development activities for the organization linked to the climate and health unit as required.
Other Duties:
- In addition, perform other tasks linked to the project or climate and health related as assigned by the Program Manager or any Senior Official (through the Program Manager) given the Matrix Management nature of the organization.
COMPETENCIES:
VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With you. For a full description, please download our Organizational Competency document.
Achieving Great Results:
1. Risk Taking and Innovation
- Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness.
2. Business Judgement
- Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.
3. Building Strong Teams
- Key Behaviors: Trust in Subject Matter Experts (SME’s); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission.
Setting Direction:
4. Compelling Communication
- Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.
5. Resilient Self Leadership
- Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one’s own agency and takes accountability.
6. Stewardship and Personal Alignment
- Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability.
Bringing Others with You:
7. Influencing Leadership
- Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure.
8. Radical Partnership
- Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness.
9. Cultivates a Growth Mindset
- Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities.
10. Cultural Intelligence and Inclusion
- Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one’s own behavior.
