Job Description: Office Coordinator / Front Desk Officer
Our client, a dynamic organization located in Ogba, Lagos, is seeking to hire a highly organized and experienced Office Coordinator / Front Desk Officer to provide comprehensive administrative and front desk support. This is a key role in ensuring smooth day-to-day office operations and delivering exceptional service to both internal teams and external guests. The ideal candidate will be proactive, detail-oriented, and a strong communicator, with the ability to juggle multiple priorities in a fast-paced environment.
Salary: ₦120,000 – ₦180,000
Location: Ogba, Lagos
Working Terms: Full-time
RESPONSIBILITIES
Executive Support
- Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Prepare and submit expense reports and track project timelines.
- Take and transcribe management meeting minutes.
- Assist with project coordination and progress tracking.
- Draft, edit, and manage official documents, reports, and presentations.
- Handle confidential information with utmost discretion.
- Serve as the first point of contact for visitors, ensuring a warm and professional welcome.
- Answer, screen, and direct calls, emails, and enquiries appropriately.
- Manage visitor logs and provide support to all guests and staff.
- Maintain cleanliness and organization of the reception and front office area.
- Handle incoming and outgoing mail, couriers, and deliveries.
- Assist in scheduling appointments and coordinating meetings.
- Maintain and update filing systems (both digital and physical), contact lists, and databases.
- Manage office supply inventory and equipment, ensuring availability and proper maintenance.
- Coordinate internal office events and team activities.
- Assist with general bookkeeping tasks and other ad-hoc administrative duties as required.
REQUIREMENTS
- Minimum of 3–5 years’ experience in a similar administrative or office coordination role.
- Excellent verbal and written communication skills.
- High proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and virtual communication tools (Teams, Zoom).
- Outstanding organizational, multitasking, and time-management skills.
- Ability to take initiative, work independently, and collaboratively as part of a team.
- Strong attention to detail and a proactive, problem-solving mindset.
- Calm, courteous, and professional demeanor, especially under pressure.
- Familiarity with office equipment (printers, scanners, fax machines, etc.).
QUALIFICATIONS & EDUCATION
- Minimum of a BA/BSc Degree or HND in Business Administration, Office Management, or related field.
TO APPLY: Send your CV to: recruitments@waveacademies.org
Job Types: Full-time, Permanent
