Job Description
Job Title: Associate, People and Culture
Team: Shamiri Core (Internal Operations, Finance & People)
Reports to: Head of People and Culture
Location: Nairobi, Kenya
About Shamiri
At Shamiri, we are building a future where all young people can thrive. We are Africa's largest youth mental health provider, serving 100,000+ youth every year. Since 2021, we've reached 185,000+ youth, trained and meaningfully employed 3,000+ providers, and demonstrated that a different approach to youth mental health is possible—and works. We're reimagining what mental health care should look like—accessible, affordable, community-embedded, and built for scale from day one.
To find out more, please visit www.shamiri.coAbout the Role
The Associate, People and Culture, ensures smooth execution of Shamiri’s HR operations, including recruitment, onboarding, payroll administration, employee records, and staff support. This role is critical in maintaining reliable, compliant, and efficient people systems that support a growing and mission-driven team.Roles and responsibilities
Recruitment & Hiring Support - Coordinate job postings, applicant tracking, and interview logistics.
- Assist with candidate screening, reference checks, and shortlisting.
- Maintain recruitment records and track hiring metrics.
Onboarding & Staff Integration - Manage onboarding processes, documentation, and orientation schedules.
- Ensure new hires understand organizational culture, policies, and expectations.
- Support probation monitoring and early-stage performance check-ins.
Payroll & Benefits Administration - Prepare and maintain accurate payroll inputs, including deductions, allowances, and statutory contributions.
- Coordinate with Finance to ensure timely and error-free payroll processing.
- Respond to employee payroll and benefits queries; escalate complex issues as needed.
Performance Management Support - Assist in administering performance review cycles and goal-setting processes.
- Track manager and staff compliance with performance management timelines.
- Support follow-ups on development plans and performance improvement actions.
Offboarding - Coordinate exit processes, including clearance, documentation, and final payments.
- Conduct exit interviews and maintain confidential records.
- Ensure knowledge transfer and smooth transition for departing staff.
HR Records & Staff Support - Maintain accurate employee records, contracts, and personnel files.
- Serve as a point of contact for routine HR inquiries and staff support.
- Support staff engagement initiatives and internal communication efforts.
Key Competencies - Strong organizational and administrative skills
- High attention to detail and confidentiality
- Excellent interpersonal and communication skills
- Proactive, solution-oriented, and able to manage multiple priorities
Qualifications and Experience - Bachelor's degree in Human Resources Management, or Business Administration (Human Resources Management option)
- At least 3 years of HR experience in mid-size or non-profit organizations.
- Must be a member of IHRM in good standing with a valid Practicing HR Certificate.
- Experience managing payroll, HR systems, recruitment, onboarding, and offboarding.
- Support staff engagement initiatives and internal communication efforts.
- Knowledge of Kenyan labor laws, HR compliance, and performance management processes.
